Introduction

Hong Kong Lacrosse Association is fully committed to the principle of honesty, integrity and fair play in all its businesses and activities. All officials1 and staff should ensure that the businesses of the Association, such as procurement of sports and office equipment, hiring of staff and services, processing of applications and selection of athletes for enrolment in sports activities, and allocation of resources such as sports equipment and venue, are dealt with in an open, fair and impartial manner. They should bear in mind that the Association is accountable to its sponsors, including the government and any private sponsors, and all its members, in the conduct of its business and activities.

This Code of Conduct sets out the basic standard of conduct expected from all officials and staff and the Association’s policy on matters such as acceptance of advantages and declaration of conflict of interest. This Code also applies to temporary or part-time staff members employed by the Association.


1 Officials include Office-bearers, Council Members, Executive Members, and any Members of the Association acting on behalf of the Association.


Conflict of Interest

A conflict of interest situation arises when the “private interests” of the official and staff compete or conflict with the interests of the Association. “Private interests” means both the financial and personal interests of the official and staff or those of their connections including:
 
  • family and other relations;

  • personal friends;

  • other companies or business interests which they hold or own (both in part or in whole);

  • other clubs and societies to which they belong; and

  • any person to whom they owe a favour or are obligated in any way.

Officials and staff should avoid using their official position or any information made available to them in the course of their duties for the Association to benefit themselves, their relations or any other persons with whom they have personal or social ties, or business connections. They should avoid putting themselves in a position that may lead to an actual or perceived conflict of interest with the Association. Failure to avoid or declare any conflict of interest may give rise to criticism of favouritism, abuse of authority or even allegations of corruption, which are to the corporate disgrace of the Association. In particular, officials and staff involved in the procurement process should declare conflict of interest if they are closely related to, or have or will likely be perceived to have, beneficial interest in any company which is considering submission of quotation/tender to the Association or is being considered for selection as the Association’s supplier of goods or services. Appendix 1 provides some examples of conflict of interest situations which may be encountered and should be avoided by officials and staff.

When called upon to deal with matters of the Association for which there is an actual or perceived conflict of interest, the official and staff member should make a declaration in writing to the Chief Executive. He should then abstain from dealing with the matter in question, and follow the instruction of the Chief Executive Officer who may (or may not) reassign the task to other officials or staff members.


Appendix 1

Examples of Conflict of Interest Situations

 
  • An official or a staff member takes part in the selection of suppliers or contractors, and one of the bidders under consideration is his relative or close personal friend.

  • An official or a staff member has a financial interest in a company which is being considered for selection as the Association’s supplier of goods or services, or is an existing supplier.

  • An official or a staff member acquires dealership of goods or services on insider knowledge that such goods or services are being considered for procurement by the Association.

  • An official or a staff member has beneficial interests in a supplier whose goods or services are being selected through an intermediary (e.g. a publicity agent) appointed by the Association.

  • An official or a staff member selects a sports venue where his relative or close personal friend has management responsibility.

  • An official or a staff member accepts frequent or lavish entertainment or expensive gifts from the Association’s suppliers or contractors.

  • An official or a staff member hires a relative as coach or staff member, or is considering the promotion of such a person.

  • An official or a staff member nominates a relative as office-bearer.

  • An official vetting applications for programme sponsorship submitted by a Community Sports Club of which he is also a committee member.

  • An official or a staff member, responsible for controlling the allocation of sports venue rented by the Association, allocates prime time slots to a sports training school or a sports club operated by himself or a relative.

  • An official or a staff member responsible for selling tickets of a popular sport programme reserves tickets for his relatives or personal friends without permission.